EVENT INFORMATION

Please complete the following form to the best of your ability.
For questions, please contact MATCH at 713-325-5370, or info@MATCHouston.org

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Incorrect URL: Please check the URL or contact the System Administrator.

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Event is either locked or does not exist. Please contact MATCH at 713-325-5370, or info@matchouston.org.

GENERAL

BOOKINGS

Your currently booked spaces and times are:

If this information is not correct, please explain:

CONTACTS

Your listed contacts are:

FOR CONTRACT:
FOR BILLING:
FOR PRODUCTION:
FOR TICKETING AND MARKETING:

If this is not correct, please provide corrected name, phone and e-mail:

GENERAL EVENT INFORMATION

GENERAL DESCRIPTION OF YOUR EVENT: Please help us understand the practical aspects of your event. (A marketing description about artists, content, etc. can be entered below.) Examples might include "dance concert with aerialists and live band", "fully-staged play", "chamber music concert and reception", "lecture with powerpoint followed by panel discussion", "variety type show with DJ and Emcee", etc.

EVENT TYPE: * You must select an Event Type in order to Submit this form!

Which of the folowing best describes the type of event? (for MATCH internal reporting)

IF EVENT TYPE IS "OTHER", PLEASE DESCRIBE:

ARTISTIC DISCIPLINE: * You must select an Artistic Discipline in order to Submit this form!

Which of the following most accurately describes the artistic discipline of this event? (for MATCH internal reporting)

EVENT ACCESS: * You must select an Event Access Type in order to Submit this form!

Which of the following most accurately describes access to your event?

INSURANCE: * You must select an Insurance Type in order to Submit this form!

How will you meet the minimum insurance requirement?

ACCOUNT TYPE: * You must select an Account Type in order to Submit this form! Please select the option that best describes the kind of organization ultimately responsible for the contract and event (for MATCH internal reporting).

Individual is just you putting on the event with your own money for your own purposes.
Sponsored Project is special category only for projects with a fiscal sponsorship contract from a nonprofit organization like Fresh Arts or Fractured Atlas.
Nonprofit Organizations
- Nonprofit status is subject to verification and may require proof of status.
- Select the option that best reflects the primary area of nonprofit activity.
For-Profit Organizations
- Arts-Related Business refers only to for-profit entities directly and primarily involved in the arts, such as a private dance academy or gallery.
- Personal Business is for sole proprietorships and side hustles.
- Corporate or Other is most business entities including LLCs, LLPs, etc. Anything with capital investments and/or legally defined governance structures.

EVENT SCHEDULE: * You must supply an Event Schedule in order to Submit this form! Please provide dates and times for performances or public portions of your event. This is the same information you would provide to your audience or guests and does not include load-in, load-out, etc.

DETAILED SCHEDULE: * You must supply a Detailed Schedule in order to Submit this form! Please provide a complete and thorough schedule for your event. This should include deliveries, load-in and load-out, rehearsals, performance/ program times, talkbacks, receptions, etc., etc. Sample schedule available here. If more space is required, please email schedule to brian@matchouston.org.

PRODUCTION

Important: Please review the MATCH Technical Specifications before completing this section.

PERSONNEL

WHAT IS THE TOTAL NUMBER OF PERFORMERS FOR THE EVENT?

WHAT IS THE TOTAL NUMBER OF BACKSTAGE/SUPPORT PERSONNEL?

PLEASE PROVIDE NAMES AND CONTACT INFO OF PRODUCTION/TECH PERSONNEL, IF ANY: * You must provide Client Production Staff information in order to Submit this form!

IF ANY, HAVE THEY COMPLETED THE MATCH ORIENTATION? * You must select whether or not Training has occurred in order to Submit this form!

Yes No

WOULD YOU LIKE MATCH TO PROVIDE TECHNICIANS? (CHECK ALL THAT APPLY)

IF YOU REQUIRE OTHER TECHNICIANS, PLEASE DESCRIBE:

MUSICIANS

DOES THIS EVENT HAVE LIVE MUSICIANS OR SINGERS?

Yes No

DO YOU PLAN TO USE ANY OF THE MATCH PIANOS? (CHECK ALL THAT APPLY)

HOW WOULD YOU LIKE PIANO TO BE TUNED?

Please indicate your tuning needs.

DO YOU PLAN TO USE THE MATCH ORCHESTRA SHELL?

Yes No

HOW MANY MATCH ORCHESTRA CHAIRS DO YOU NEED?

HOW MANY MATCH MUSIC STANDS DO YOU NEED?

AUDIO

DOES THIS EVENT INCLUDE PLAYBACK OF RECORDED AUDIO?

Yes No

WILL THIS EVENT BE MIXED LIVE FROM THE HOUSE?

Yes No

IF THIS EVENT REQUIRES MICROPHONES, PLEASE INDICATE TYPE AND QUANTITY.

Important: Please review the microphone inventory in the MATCH Technical Specifications.

PLEASE DESCRIBE ANY SPECIAL ADDITIONAL AUDIO NEEDS:

PROJECTION

DOES THIS EVENT INCLUDE VIDEO PROJECTION?

Yes No

WHAT MEDIA CONTENT DO YOU PLAN TO PROJECT?

IF YOU PLAN TO PROJECT OTHER TYPES OF MEDIA CONTENT, PLEASE DESCRIBE:

WHAT SURFACE DO YOU PLAN TO PROJECT ONTO?

WILL YOU BE BRINGING YOUR OWN PROJECTION EQUIPMENT? IF SO, PLEASE DESCRIBE.

SCENERY

PLEASE PROVIDE A GENERAL DESCRIPTION OF YOUR PLANNED SCENERY:

PLEASE DESCRIBE ANY LARGE SCENIC OR PROP ITEMS YOU PLAN TO BRING, INCLUDING DIMENSIONS:

DO YOU PLAN TO HANG ANYTHING FROM THE GRID STRUCTURES? IF SO, PLEASE DESCRIBE AND PROVIDE WEIGHTS:

PLEASE DESCRIBE HOW YOU PLAN TO USE MATCH SOFT GOODS INCLUDING CURTAINS, CYCLORAMAS, SCRIMS, ETC

DO YOU PLAN TO PAINT THE FLOOR? (MATCHBOXES 1, 3, OR 4 ONLY!)

Yes No

DO YOU PLAN TO USE THE MATCH VINYL 'MARLEY' DANCE FLOOR?

Yes No

LIGHTING

WHICH BEST DESCRIBES YOUR GENERAL PLAN FOR LIGHTING?

DO YOU PLAN TO USE HAZE OR FOG DURING THIS EVENT?

Yes No

IF YOU PLAN TO BRING YOUR OWN LIGHTING EQUIPMENT, PLEASE DESCRIBE:

OTHER

HOW MANY DRESSING ROOMS DO YOU ANTICIPATE NEEDING?

DO YOU PLAN TO DO ARCHIVAL VIDEO OR AUDIO RECORDING OF THIS EVENT?

ADDITIONAL INFORMATION:

FRONT OF HOUSE

Important: Please read the MATCH Ticket Policy before completing this section.

WHAT IS THE RUNTIME OF YOUR EVENT?

WILL YOUR EVENT HAVE AN INTERMISSION?

WHAT IS THE ESTIMATED ATTENDANCE? * You must enter the Estimated Attendance in order to Submit this form!

SEATING CONFIGURATION:

For Matchbox 1 and Matchbox 3 only. Please indicate how you would like the flexible seating configured.

IF CUSTOM SEATING CONFIGURATION, PLEASE DESCRIBE:

IS YOUR EVENT SUITABLE FOR CHILDREN?

We get A LOT of questions on age limits and whether children can attend or not. Please provide appropriate age ranges for our box office to advise patrons.

DO YOU PLAN TO SET UP ANYTHING IN THE LOBBY OR BREEZEWAY?

Please provide any information on lobby and/or breezeway use. Please note that clients wishing to make specific use of the breezeway (other than as a casual gathering space for patrons) must obtain advance approval by MATCH. Additional fees may apply.

ON THE DAY OF YOUR SHOW, WHO SHOULD FRONT OF HOUSE STAFF COORDINATE WITH?

If not one of the primary contacts above, please provide contact information.

WILL MATCH BE HANDLING TICKETS FOR YOUR EVENT? * You must select if MATCH will be handling tickets in order to Submit this form!

Yes No

MARKETING INFO

PRESENTER NAME:

As it should appear on tickets and website. Maximum 80 Characters.

TITLE OF EVENT:

As it should appear on tickets and website. Maximum 80 Characters.

ADDITIONAL LINE:

Appears below title on event page and lobby screen. Often used for author name, series name, premiere, etc. Maximum 256 characters.

SHORT DESCRIPTION:

Appears on front page, lobby screen, and in email newsletter. Maximum 600 characters.

DETAILED DESCRIPTION:

This is a full detailed description of your event that your patrons will see on your event page. It can be as long as you prefer. Examples include program information, synopsis of show, guest speaker bio, schedule of events, etc.

EVENT IMAGE: Clear

We require at least one event graphic to use as your primary event image. For recommended size, resolutions and other information, please read MATCH Ticketing Graphics and Style Guide.

Please email any additional event images, media or graphic items to dennis@matchouston.org. Make sure you specify the event the email is related to.

PRESENTER INFORMATION

Important: Every event listed online will have a presenter webpage. This page will provide visitors a short overview of the presenting organization. If you do not have any of this information or you are a returning renter, you may leave this section blank.

MISSION STATEMENT:

ABOUT STATEMENT:

LINKS:

Please provide all applicable URLs for website and social media. Common links are website, Facebook, Twitter , YouTube, Instagram etc.

PRESENTER LOGO: Clear

TICKETING INFORMATION

TICKET TYPE:

TICKET PRICING:

Please explain how much you want to charge for tickets, different price levels, comp/free tickets, discounts and special offers you want to run, if you have any subscribers, etc. Include any limits on the number of tickets available per order (strongly recommended for free events).

ARE YOU SELLING TICKETS THROUGH ANY OTHER VENUE?

We need to be aware if you are selling tickets through other outlets such as Eventbrite, Goldstar etc. as this will affect ticket quantity.

TICKET FEES:

We charge a per-ticket fee. Please select how you would like to handle the cost.

DO WE NEED TO BLOCK OR SET ASIDE A NUMBER OF SEATS FOR COMP TICKETS?

If you know you need to put aside tickets for comps, indicate how many you need us to set aside, and we will not put those on sale to the public. If you have a reserved seating event, let us know what specific seats you would like us to reserve. A seating map can be provided by request.

DO WE NEED TO BLOCK SEATS OUT FOR A PHOTOGRAPHER/VIDEOGRAPHER? IF YES, WHICH PERFORMANCE(S)?

CHILDREN TICKET POLICY:

If a child requires a seat, we will require that the patron purchase a ticket for the child. If the child can sit in the patron’s lap, we will NOT require that they purchase a ticket for the child. If you do not supply a child price for tickets, we will charge the child a regular priced ticket. If you have any comments, or would like us to implement your own policy, please indicate below:

REFUND/EXCHANGE POLICY:

Standard MATCH policy is that all sales are final, although we may issue refunds on a case by case basis. Exchanges do not incur a fee, however patrons will not be refunded for exchanges to lower-priced tickets. If you have a specific policy regarding refund and exchanges for your event, please indicate it here.

PLEASE INDICATE UNDER WHAT CIRCUMSTANCES LATE SEATING IS PERMITTED, IF ANY:

E.g. first 5 minutes, between musical numbers, etc.

DO YOU HAVE YOUR OWN USHERS FOR THIS EVENT?

TICKET RESOURCE INFORMATION

Although MATCH is not providing ticket services, we often get calls regarding tickets or other information. Please provide us with a website, phone number and/or email that we direct patrons to.

REHEARSAL ROOM

DOES YOUR EVENT INCUDE USE OF THE REHEARSAL ROOM(S)? * You must select if Rehersal Room use will be needed in order to Submit this form!

Yes No

HOW ARE YOU USING THE REHEARSAL ROOM(S)?

GENERAL DESCRIPTION:

Please include as much detail as possible, being specific about the set up, general plans, or other technical details that help assess the needs of the event.

DO YOU REQUIRE MATCH TECHNICIANS TO ASSIST IN SETUP AND BREAKDOWN (AT ADDITIONAL EXPENSE)?

Yes No

DO YOU NEED A SOUND SYSTEM?

Yes No

DO YOU NEED ANY MICROPHONES? IF SO, PLEASE DESCRIBE.

DO YOU NEED A PIANO?

Yes No

REHEARSAL PIANOS ARE TUNED PERIODICALLY.

Please indicate your tuning needs.

PLEASE DESCRIBE ANY LIGHTING EQUIPMENT YOU WILL BE BRINGING, INCLUDING POWER REQUIREMENTS:

IF YOU ARE USING VIDEO, PLEASE DESCRIBE THE VIDEO FORMAT:

IF YOU ARE USING VIDEO, PLEASE DESCRIBE EQUIPMENT TO BE USED:

PLEASE DESCRIBE ANY SCENERY YOU INTEND TO USE:

ADDITIONAL INFORMATION:

Please provide any additional information not covered above.

RECEPTIONS AND CATERING

Important: Please read the MATCH Concessions and Catering Policy before completing this section.
Events in Matchbox 2 or the Rehearsal Rooms require that the vinyl dance floor be covered. MATCH has carpet tiles to do this, but you must provide labor to put carpets down and then clean and store them at the end of the event.

DOES YOUR EVENT INCLUDE SERVING FOOD OR BEVERAGES? *

Yes No

GENERAL DESCRIPTION:

Please include as much detail as possible, being specific about the set up, general plans, or other details that help assess the needs of the event.

WILL ALCOHOL BE SERVED?

Yes No

IS THIS EVENT BEING CATERED?

Yes No

CATERER CONTACT INFORMATION:

DOES THE CATERER HAVE SPECIAL POWER NEEDS? PLEASE DESCRIBE:

DOES THE CATERER HAVE OTHER NEEDS NOT COVERED ABOVE? PLEASE DESCRIBE.

WILL YOU BE BRINGING TABLES OR OTHER FURNITURE?

IF OTHER, PLEASE DESCRIBE:

WILL YOU BE DECORATING THE SPACE? PLEASE DESCRIBE:

CLIENT SIGNATURE REQUIRED

I have read the MATCH General Policies and understand I am responsible for informing members and volunteers of my organization and vendors hired by me of the policies & procedures governing facility use.

CLIENT SIGNATURE * Signature is required in order to Submit this form!

DATE * Date is required in order to Submit this form!